2025 Annual Benefit Banquet
Host Handbook
The Annual Benefit Banquet
is one of the Crisis Pregnancy Center of Tidewater’s largest fundraising events of the year. We depend on the funds raised at this event to further our LIFE-saving, heart-sparing, gospel-spreading ministry here in South Hampton Roads.
We’re excited for you to be part of our banquet as a host. Please remember that this is a fundraising event, and an opportunity will be offered to your guests to financially partner with the ministry by becoming a LIFEkeeper. LIFEkeepers are monthly donors who play an integral role in the daily operations of the ministry and partner with us in this battle for LIFE.
The 4 Fs of a Banquet Host
One — Focus
Start now by being intentional in thinking and praying about who to invite to this important fundraising event. Remember, the goal is to introduce our ministry to people who are not currently financially supporting CPC and who may have a heart for the work God has given to us.
Two — Fill
Each table seats 10. Fill it with your friends, family members, co-workers, Bible study group — whomever you think loves LIFE and may have a heart to become a monthly financial partner with CPC. If inviting a married couple, please confirm that both spouses can attend. Financially partnering with CPC is an important decision that couples will want to make together.
RSVPs must be received by October 24.
Three — Follow up
Please confirm your guests’ attendance before the RSVP deadline on October 24 and remind them on November 5 (the day before the event) of the time and location of the banquet.
Four — Facilitate
As a banquet host, please arrive by 5:30 p.m. to pick up your night-of host packet, locate your table, and be ready to welcome your guests when the doors open to the public.
Inviting and Registering Guests
Choose the option that works best for you:
Online
Using our online guest registration system, FundEasy, is the fastest and easiest way to invite your guests. With this system, your guests can respond to your invitations directly from their email with the push of a button. In addition, you will receive confirmation emails of your guest’s RSVPs, changes, and cancellations.
Invite a guest online
Register A Guest
Edit Guest Info
Cancel a Guest
in person
Invite your guests in person and gather their information.
Access your banquet host webpage and register your guests. To learn how to register your guests, please watch the video titled “Register a Guest.”
by mail
Fill out the paper invitation and RSVP cards that we have provided.
IMPORTANT: Write your full name on all RSVP cards in the space that says “Invited By” prior to mailing them to your potential guests to ensure your guests are registered under the correct host.
Address and distribute the invitations (RSVP cards will be returned directly to CPC).
By Text
Invite your guests via text and gather their information.
Access your banquet host webpage and register your guests. To learn how to register your guests, please watch the video titled “Register a Guest.”
Copy and paste this template and save this graphic to help invite your guests via text.
Hi, [NAME]! Pre-born babies, their mothers, and families are in more jeopardy than ever before. Crisis Pregnancy Center of Tidewater is serving a record number of women and families. They need our help.
I’m hosting a table at CPC’s Annual Benefit Banquet, and I’d love to invite you to come!
There is no cost to attend. By joining me, you’ll have an opportunity to hear about CPC’s life-saving work and consider how you might financially partner with this ministry. This fundraiser is critical for the day-to-day work of intervening for pre-born babies and their parents. Will you join me?
Do you have unfilled seats?
If you are nearing the RSVP deadline (October 24) and have not filled all the seats at your table, please contact your CPC staff support person.
The RSVP deadline is October 24, and online registration will be closed shortly after.
If you have changes to your table or guest registration prior to the cutoff date, watch the video titled “Edit Guest Info” above to learn how to edit guest info. If changes are needed after the cutoff date, please contact your staff support person.
Event Details
Thursday, November 6, 2025
Hosts arrive by 5:30 p.m. | Doors open for guests by 6:00 p.m.
Business attire | Adult-centered event
Chesapeake Conference Center
700 Conference Center Dr
Chesapeake, VA 23320
“One thing I could say about CPC’s pregnancy medical clinics is that they’re very fruitful and authentic and their support is unwavering.”
Erika,
a patient of CPC’s pregnancy medical clinics and Aariann’s mom
Banquet FAQs
How many guests sit at a table?
Each table seats 10 people. If you are unable to fill all the seats at your table, please contact your CPC staff support person.
Can guests bring children or teenagers?
This is an adult-centered event, so we ask that you not invite children or teenagers to this event.
What is the dress code?
The dress code is business attire.
What time should Banquet hosts arrive?
Banquet Hosts arrive by 5:30 p.m. to pick up their night-of host packet and find their table.
What time should my guests arrive?
Guests should arrive in time to be seated by 6:00 p.m.
Do I have to pay for my guests?
No, we do not ask hosts to cover the cost of the table. Our goal is to have 100% of the costs of the event covered by our Banquet Underwriters so that all funds donated the night of the event can go directly to the ministry of CPC.
Thank you for partnering with us in this very important role!
For banquet-related questions, contact
the Community Relations Team
